WHAT ID NUMBERING SYSTEM SHOULD I USE FOR OUR CLIENTS?

You may design your own numbering system to assign Client ID numbers, so long as the Client IDs contain no personally identifying information such as names, social security numbers, phone number, or dates of birth.

There are some general best practices as determined by existing InfoNet users:

• End client IDs with a distinct letter like V or A for adults and C for children.
• While the household feature should be used to link Adults and children (mandatory for HUD funded shelters), the following can assist in finding family members:
  • For multiple children of the same adult victim, add another letter or number to the ID that corresponds to the child’s age order (i.e. AC would be for the oldest child, BC would be for the next oldest child, CC for the next oldest, etc.
  • Use the same core identifier for clients served from the same household or family. For example, a mom and her two children could be entered as: AB123v (mom); AB123c1 (older child); and AB123c2 (younger child). This gives you a visual indicator of clients from the same family or household in search results and service summaries.